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Administration Officer – 6 month Maternity Leave Cover

The Australian Strategic Policy Institute (ASPI) is an independent, non-partisan think tank that produces expert and timely advice for Australia's strategic and defence leaders. The Institute's work helps to foster strategic expertise in Australia through dialogue, research and its contribution to public debate.

The International Cyber Policy Centre (ICPC) is ASPI’s largest and fastest growing program and the centre is currently looking to recruit an Administrative Officer to fill a maternity leave vacancy.

The primary focus of the Administration Officer will be to assist the Director of the Centre and provide additional support to other ICPC staff and the program more broadly. This will be a busy, fast-paced and varied role that would suit a highly organised and energetic individual.

Key Role Responsibilities

The Administration officer will support the day to day administrative operations of the ICPC and be the main point of contact for ICPC inquiries. The role includes a variety of administrative tasks. Specifically, the Administration Officer will be responsible for:

  • Provide general administrative assistance to the Director and staff of ICPC
  • Act as a point of contact between external stakeholders and internal colleagues
  • Organise internal and external meetings, including booking meeting facilities
  • Make travel arrangements for ICPC staff and guests of ICPC including the booking flights and accommodation
  • Diary management for the Director - ICPC
  • Maintain current databases and systems
  • Other duties as directed to contribute to the efficient running of ASPI.

Selection Criteria:

Essential Qualifications:

  • Highly developed organisational skills and meticulous attention to detail
  • Effective written and communication skills including the ability to liaise with people at all levels including people in government, academia and private sector whilst representing ASPI in a highly professional manner
  • Demonstrated reliability and the ability to execute sound judgement and discretion when dealing with difficult and complex situations. As well as a willingness and ability to occasionally work after hours.
  • Demonstrated self-management skills including the ability to show initiative, problem solve, work independently, manage competing priorities and deadlines, respond well under pressure and work as part of a team
  • High standard of computer competence including experience of Microsoft Office – Word, Excel and PowerPoint

Desirable Qualifications:

  • Experience working in a Government department and familiarity with Australia’s national security landscape

The successful candidate will be offered a remuneration package at a level aligned with their demonstrated skills and expertise. This is a contract position for an initial 6-month term with the option of possible extension. ASPI promotes a workplace that actively seeks to include, welcome and values unique contributions of all people.  The institute strongly encourages people from diverse cultural backgrounds including applicants from Aboriginal and Torres Strait Islander backgrounds to apply. The position can be flexible to suit the successful applicant, including part time working arrangements.

Applications should be submitted to [email protected]  no later than 3 November 2019, however early applications are encouraged. Applications should include:

  • a letter of no more than one page in length linking your motivation and skills to the above requirements;
  • curriculum vitae and names and contact details of two professional referees.